Office Coordinator (d/f/m)

  • Checkout
  • Berlin, Germany
  • Nov 21, 2019

Job Description

About us
Launched in 2012, is a leading international provider of online payment solutions. is built on 100% proprietary technology and handles every part of the payment process, providing complete transparency across the entire payment value chain.
We currently process 150+ currencies and offer access to all international cards and popular local payment methods to merchants through one integration.
Customers in our portfolio include international businesses like Samsung, Transferwise, Hopper, Virgin and Adidas. Our mission is to partner with smart businesses to optimize their payments, increase revenue and meet the dynamic needs of their customers. 
We are building a unique work environment where our people aspire to solve complex problems and deliver valuable solutions. We believe that excellence can be achieved through a dynamic culture driven by collaboration and teamwork.
About the Role is actively looking for a highly motivated and enthusiastic Office Coordinator to take care of the smooth running and general happiness of our fast-growing Berlin office.
You will be responsible for the upkeep of our office, ensuring we are fully stocked in our kitchen and meeting rooms. This role requires a‘can-do’ attitude, always thinking two steps ahead and an approachable and friendly personality. This role also provides a great opportunity for progression and growth.
You must be comfortable working independently with limited direction in a fast-paced environment, as well as interacting with people at all levels across the company.

Key Responsibilities:

Being the first point of contact for all People Experience / Office mattersAssisting with meeting room bookings for staffAnswering the phone professionally, taking messages and transferring callsManaging office supplies (Stationery, SWAG, Food and Drink)Keeping the office and meeting rooms organised and tidy at all timesCarrying out maintenance audits and organising repairs Manage first aid team, fire warden team and suppliesCollecting post and distributing parcels to employeesCoordinating company events (club’s coordinator) for 30-50 people from 12 different nationalitiesPreparing desk setup for new starters and manage the seating planProposing new ways to create a top class experience for staff and guestsMaintaining a professional proactive persona for all business related dutiesAssisting the Global People Experience Manager with day to day duties and ad-hoc projects

About You

2+ years experience in office administration/events planning or similarExcellent organisation/prioritisation skills, used to juggling a demanding workloadExtremely proactive, with positive energy, team player and helpful attitudeDriven, with the desire to take on more responsibilities over timeAbility to stay calm under pressure and bring order to chaosSuperb communication skills, ability to interact at all levels within the organisationFluency in German and English, both written and spoken